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NAME
The name of the organisation will be the
Roundshaw & District Colts Football Club. And will hereafter be the Club
within this document.
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ADMINISTRATION
Subject to the
matters set out below the Club and its property shall be administered
and managed in accordance with this constitution by the members of the
Management Committee, constituted by clause (14) of this constitution
("STRUCTURE OF THE MANAGEMENT COMMITTEE").
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AIMS/OBJECTIVES
The Club's aims/objectives are:
To provide all
sections in the community with facilities for recreation or other
leisure time occupation in the interest of social welfare with the
objective of improving the lives of such persons within our community.
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AREA
The geographical catchment area of the
Club shall be the London Borough of Sutton & Croydon, and its
surrounding environs.
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POWERS
In furtherance of the aims/objectives
the charity shall form a Management Committee, which will be responsible
for the overall management of the Club. The Management Committee may
exercise the following powers:
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To promote the
amateur sport of football and use it’s power to build better
futures.
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Power to raise
funds and to invite and receive contributions provided that in
raising funds the Management Committee shall not undertake any
substantial permanent trading activities and shall conform to any
relevant requirements of the law;
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Power to buy,
take on lease or in exchange any property necessary for the
achievement of the objectives and to maintain and equip it for use;
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Power subject
to any consent required by law to sell, lease or dispose of all or
any part of the property of the Club;
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Power subject
to any consents required by law to borrow money and to charge all or
any part of the property of the Club with repayment of the money so
borrowed;
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Power to employ
such staff (who shall not be members of the Management Committee) as
are necessary for the proper pursuit of the aims/objectives and to
make all reasonable and necessary provision for the payment of
pensions and superannuation for staff and their dependants;
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Power to
co-operate with other charities, voluntary bodies and statutory
authorities operating in furtherance of the objectives or of similar
charitable purposes and to exchange information and advice with
them;
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Power to
establish or support any charitable trusts, associations or
institutions formed for all or any of the objectives;
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Power to
appoint and constitute such advisory committees as the Management
Committee may think fit;
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Power to do all
such other lawful things as are necessary for the achievement of the
Club’s objectives.
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STATUS OF
RULES
These rules (the Club’s rules) form a
binding agreement between each member of the Club.
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RULES &
REGULATIONS
The Club shall have the status of an
Affiliated Member Club of The Football Association by virtue of its
affiliation to membership of The Football Association. The Rules and
Regulations of The Football Association Limited and parent County
Association and any League or Competition to which the charity is
affiliated for the time being shall be deemed to be incorporated into
the Club’s rules.
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No alteration
to the Club Rules shall be effective without prior written approval
by the parent Association.
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The Club will
also abide by The Football Association’s Child Protection Policies
and Procedures, Codes of Conduct and the Equal Opportunities and
Anti-Discrimination Policy.
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EQUAL
OPPORTUNITIES POLICY
General
The Club is committed to a policy of
equal treatment of all members and requires all members of whatever
level or authority, to abide and adhere to this general principle and
the requirements of the Codes of Practice issued by the Equal
Opportunities Commission and Commission for Racial Equality.
All members are expected to abide by the
requirements of the Race Relations Act 1976, Sex Discrimination Act 1986
and Disability Discrimination Act 1995. Specifically discrimination is
prohibited by:
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Treating any
individual on grounds of gender, colour, marital status, race,
nationality or ethnic or national origin, religion, sexual
orientation or disability less favourably than others.
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Expecting an
individual solely on the grounds stated above to comply with
requirement(s) for any reason whatsoever related to their
membership, which is different from the requirements for others.
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Imposing on
individual requirements, which are in effect more onerous on that
individual than they are on others. For example, this would include
applying a condition, which makes it more difficult for members of a
particular race or sex to comply than others not of that race or
sex.
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Victimisation
of an individual.
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Harassment of
an individual, by virtue of discrimination.
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Any other act
or omission of an act, which has as its effect the disadvantaging of
a member against another, or others, purely on the above grounds.
Thus, in the entire charity’s
recruitment, selection, promotion and training processes, as well as
disciplinary matters, it is essential that merit, experience, skills and
temperament be considered as objectively as possible.
The Club commits itself to the immediate
investigation of any claims of discrimination on the above grounds and
where such is found to be the case, a requirement that the practice
cease forthwith, restitution of damage or loss (if necessary) and to the
investigation of any member accused of discrimination.
Any member found guilty of
discrimination will be instructed to desist forthwith. Since
discrimination in its many forms is against the charity’s policy, any
members offending will be dealt with under the disciplinary procedure.
The Club commits itself to the disabled
person whenever possible and will treat such members, in aspects of
their recruitment and membership, in exactly the same manner as other
members. The difficulties of their disablement permitting assistance
will be given, wherever possible to ensure that disabled members are
helped in gaining access. Appropriate training will be made to such
members who request it.
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ANTI
DISCRIMINATION POLICY
The Club is responsible for setting
standards and values to apply throughout the club at every level.
Football belongs to and should be enjoyed by everyone, equally. Our
commitment is to confront and eliminate discrimination whether by reason
of sex, sexual orientation, race, nationality, ethnic origin, colour,
religion or disability.
Equality of opportunity at the Club
means that in all our activities we will not discriminate or in any way
treat anyone less favourably, on grounds of sex, sexual orientation,
race, nationality, ethnic origin, colour, religion or disability. This
includes:
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The
advertisement for volunteers.
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The selection
of candidates for volunteers Courses.
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External
coaching and education activities and awards.
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Football
development activities.
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Selection for
teams.
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Appointments to
honorary positions.
The Club will not tolerate sexual or
racially based harassment or other discriminatory behaviour, whether
physical or verbal, and will work to ensure that such behaviour is met
with appropriate action in whatever context it occurs.
The Club is committed to the development
of the programme of ongoing training and awareness raising events and
activities, in order to promote the eradication of discrimination within
its own organisation, and within football as a whole.
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MEETINGS AND
PROCEEDINGS OF THE MANAGEMENT COMMITTEE
The Management Committee shall provide,
annually, financial reports, which will be available at Annual General
Meetings.
All ordinary meetings of the Management
Committee will be closed, special Management Committee meetings may be
called by the Chair with reasonable notice.
The Management Committee shall hold no
less than 5 ordinary meetings in each calendar year of which one shall
be the A.G.M. to be held not more than 18 months after the last A.G.M.
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MEMBERSHIP
OF THE CLUB
Is obtained by and consists of:
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Players’
legal guardian fills in memberships form.
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Players and
guardian both sign membership form.
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Players and
guardians are then deemed club members.
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Volunteers/coaches/managers/committee members fill in
application form providing references and F.A. personal
disclosure form.
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Managers/coaches must hold F.A. Junior team managers award and
an emergency first aid certificate.
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Any person
interested in furthering the works of the charity;
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An
up-to-date record of membership shall be kept.
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Every
member over the age of 18 shall have one vote.
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EXPULSIONS FROM THE CLUB
A member shall cease to be a member of
the Club if, a member whose annual membership fee or further
subscription is more than 2 months in arrears
The management Committee shall have the
power to expel a member when, in their opinion, it would not be in the
interests of the Club for them to remain a member. There shall be no
appeal procedures.
A member who resigns or is expelled
shall not be entitled to claim any, or a share of any, of the Club's
Property.
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ANNUAL MEMBERSHIP FEE
The management Committee shall determine
an annual fee payable by each playing member from time to time. Any fee
shall be payable on a successful application for membership and annually
by each playing member. Fees shall not be repayable.
The management Committee shall have the
authority to levy further subscriptions from the members as are
reasonably necessary to fulfil the objectives of the Club.
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STRUCTURE OF THE MANAGEMENT
COMMITTEE
Individuals directly nominated by and
from the Club’s membership and elected at the Annual General meeting to
form a Management Committee shall manage the Club.
Each Club Officer or Club Committee
Member shall hold office from the date of appointment until the next
Annual General Meeting unless otherwise resolved at a Special General
Meeting.
The Management Committee shall have a
Chairperson, Treasurer, General Secretary, Development Officer, Child
Protection Officer plus such officers as the Management Committee shall
from time to time determine.
One person may hold no more than two
positions on the Club’s Committee.
The management
committee shall be responsible for the management of all the affairs of
the Club.
The Management Committee shall consist
of not less than four members nor more than eight members of which the
following posts must be held:
Club Chairperson, Club Development
Officer, Club General Secretary, Club Treasurer; Club Child Protection
Officer.
The Management Committee shall appoint
the officers from their own members.
Voting Co-optees
Up to 4 members can be co-opted by the
management Committee at any ordinary meeting of the Management Committee
to ensure that the representatives of the Committee reflect the parental
views and cultural diversity of the membership (in line with the
organisations Equal Opportunities Policy). These members will not have
voting rights unless agreed by the full core committee to give them such
rights.
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MANAGEMENT COMMITTEE MEMBERS NOT
TO BE PERSONALLY INTERESTED
No member of the Management Committee
shall acquire any interest in property belonging to the Charity
(otherwise than as a trustee for the Charity) or receive remuneration or
be interested (otherwise than as a member of the Management Committee)
in any contract entered into by Management Committee.
Any member of the Management Committee
for the time being who is a solicitor, accountant or other person
engaged in a profession may charge and be paid all the usual
professional charges for business done by him or her or his or her firm
when instructed by the other members of the Management Committee to act
in a professional capacity on behalf of the Charity: Provided that at
no time shall a majority of the members of the Management Committee
benefit under this provision and that a member of the Management
Committee shall withdraw from any meeting at which his or her own
instruction or remuneration, or that of his or her firm is under
discussion.
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TERMINATION OF MEMBERS TO THE
MANAGEMENT COMMITTEE
A member of the Management Committee
shall cease to hold office if he or she:
or:
Upon receipt by the Chairperson of the
Management Committee of their written resignation; which will require 1
months notice.
The Management Committee meeting may
remove any member of the Management Committee on a vote with a majority
of two-thirds or more of the members of the Management Committee present
at the meeting. Any former member that has been asked to leave the
Management Committee may not stand again at any future date.
Any outgoing member of the Management
Committee may be re-elected.
A member proposed by one and seconded by
another of the remaining Committee members and approved by a simple
majority of the remaining Committee members shall fill any vacancy on
the Management Committee, which arises between Annual General Meetings.
Except as provided for in the Rules and
Regulations of The Football Association and the County Association to
which the Club is affiliated, the Committee shall have the power to
decide all questions and disputes arising in respect of any issue
concerning the Rules.
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PROPERTY
Subject to the provisions of sub-clause
2 of this clause, the Management Committee shall cause the title to:
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all land held
by or in trust for the charity which is not vested in the Official
Custodian for Charities; and
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all investments
held by or on behalf of the charity to be vested either in a
corporation entitled to act as custodian trustee or in not less than
three individuals appointed by them as holding trustees. Holding
trustees may be removed by the Management Committee at their
pleasure and shall act in accordance with the lawful directions of
the Management Committee. Provided they act only in accordance with
the lawful directions of the Management Committee, the holding
trustees shall not be liable for the acts and defaults of its
members.
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If a
corporation entitled to act as custodian trustee has not been
appointed to hold the property of the charity, the Management
Committee may permit any investments held by or in trust for the
charity to be held in the name of a clearing bank, trust corporation
or any stock broking company which is a member of the International
Stock Exchange (or any subsidiary of any such stock broking company)
as nominee for the Management Committee, and may pay such a nominee
reasonable and proper remuneration for acting as such.
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ANNUAL AND SPECIAL GENERAL
MEETING
There shall be an annual general meeting
of the Club, which shall be held at an interval of no more than 18
months from the date of the last Annual General meeting for the purpose
of:
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Reporting to
its members the Charity’s activities for the year
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Receipt and
approval by the members of the Charity’s accounts
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Electing a new
Management Committee
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Resolving any
other proposals that members have submitted.
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Receive a
report of the Club’s finances over the previous year
Before any other business is transacted
at the first annual general meeting the persons present shall appoint a
chair of the meeting. The chair shall be the chair of subsequent annual
general meetings, but if he or she is not present, before any other
business is transacted, the persons present shall appoint a chair of the
meeting.
Nominations for election of members as
Club Officers or as members of the management Committee.
Shall be made in writing by the proposer
and seconded, both of whom must be existing members of the Club, to the
Club Secretary not less than 21 days before the AGM.
Should nominations exceed vacancies, election shall be by ballot.
Notice of any resolution to be proposed
at the AGM shall be given in writing to the Club Secretary not less than
21 days before the Meeting.
The Management Committee shall present
at each annual general meeting the report and accounts of the Club for
the preceding year.
A Special General Meeting (SGM) may be
called at any time by the Committee and shall be called within 21 days
of the receipt by the Club Secretary of a requisition in writing signed
by not less than 150 members eligible to vote stating the purposes for
which the Meeting is required and the resolutions proposed. Business at
an SGM may be any business that may be transacted at an AGM.
The Secretary shall send to each member
at their last known address written notice of the date of a S.G.M.
together with the resolutions to be proposed at least 14 days before the
Meeting.
The quorum for a General Meeting shall
be 10 % of the current membership at that date.
Only members over the age of 18 are
entitled to one vote.
A member selected by the Committee,
shall take the chair until the chairperson has been appointed. Each
member present shall have one vote and a simple majority shall pass
resolutions. In the event of an equality of votes the Chairperson of the
Meeting shall have a casting vote.
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NOTICE OF MEETINGS
The Chairperson must convene meetings of
the Management Committee within seven days of the written request of not
less than 3 members of the Management Committee being served upon the
Chairperson.
With the consent of half of the members
of the Management Committee a meeting of the Management Committee may be
convened upon shorter notice.
The notice shall specify the nature of
the business to be discussed.
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PROCEEDINGS OF THE MANAGEMENT
COMMITTEE
The Management
Committee shall hold at least (7) ordinary meetings each year.
There shall be a quorum when at least
one third of the number of members of the Management Committee or there
being three members of the Management Committee present, which ever is
the greater, and are present at a meeting.
The Chairperson
shall act as Chairperson at meetings of the Management Committee. If the
chairperson is absent from any meeting, the members of the Management
Committee present shall choose one of their number to be Chairperson of
the meeting before any other business is transacted.
The Secretary
(or other person appointed by the Management Committee) shall keep
minutes of the proceedings at meetings of the Management Committee and
any sub-committee.
Every member shall have one vote.
Every matter shall be determined by a
majority of votes of the members of the Management Committee present and
voting on the question but in the case of equality of votes the chairman
of the meeting shall have a second or casting vote.
The Management Committee may from time
to time appoint one or more sub-committees and such composition and
powers and terms of reference and for such duration as the Management
Committee may think fit.
The Management Committee shall have the
power at their discretion to reimburse members of the Management
Committee or of any sub-committees in respect of their reasonable
expenses incurred in connection with the business of the Club as long as
receipts are supplied.
The Management Committee will produce a
three-yearly development plan to be updated each year.
The Management Committee may from time
to time make and alter rules for the conduct of their business, the
summoning and conduct of their meetings and custody of documents. No
rule may be made which is inconsistent with this constitution.
The Management
Committee may appoint one or more sub-committees consisting of two or
more members of the Management Committee for the purpose of making any
inquiry or supervising or performing any function or duty which in the
opinion of the Management Committee would be more conveniently
undertaken or carried out by a sub-committee, provided that all acts and
proceeding of any such sub- committees shall be fully and promptly
reported to the Management Committee.
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THE COMPLAINTS PROCEDURE
In the event that any member feels that
he or she has suffered discrimination in any way, or that the Club’s
Policies, Rules or Code of Conduct have been broken, should follow the
procedures below.
They should report the matter to the
charity’s General Secretary in writing or another member of the
Committee.
There report should include:
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Details of
what, when, and where the occurrence took place.
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Any witness
statement and names.
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Names of any
others who have been treated in a similar way.
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Details of any
former complaints made about the incident, date, when and to whom
made.
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A preference
for a solution to the incident.
The Management Committee will sit for
any hearings that they deem necessary.
The Management Committee will have the
power to:
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Warn as to
future conduct
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Suspend from
membership
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Remove from
membership
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Any person
found to have broken the charity’s Rules Policies or Codes of
Conduct. All decisions will be final there will be no appeals.
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CLUB TEAMS
At its first meeting following each
AGM, the management Committee shall appoint officers to be responsible
for each of the football teams. The appointed members shall be
responsible for managing the team.
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ACCOUNTS/FINANCE
The funds of the Club, including all
donations, subscriptions, grants and bequests, shall be used solely to
further the objects of the Charity.
A bank account shall be opened and
maintained in the name of the Club (the Club’s Account). Designated
account signatories shall be the Chairperson, the General Secretary and
the Treasurer. No sum shall be drawn from the Account except by cheque
signed by two of the three designated signatories. All monies payable to
the charity shall be received by the Treasurer and deposited in the Club
Account.
The Management Committee shall cause
proper books of accounts to be kept with respect to:
their obligations under the Charities
Act 1993 (or any statutory re-enactment or modification of that Act)
with regard to:
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The keeping of
accounting records for the Charity
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The preparation
of annual statements of accounts for the charity;
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The auditing or
independent examination of the statements of account of the Charity.
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The
transmission of the statements of account of the Charity to the
Charity Commission.
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All sales and
purchases of goods by the charity and, Assets and liabilities of
charity’s
The books of accounts will be kept by
the Treasurer and shall be open to inspection at any meeting of the
Management Committee.
The management Committee shall have
power to authorise the payment of remuneration and expenses to any
member of the charity and to any other person or persons for services
rendered to the charity.
At every A.G.M. the Management
Committee shall present an Income and Expenditure in respect of the past
financial year a Balance Sheet as at the end of that year and a report
by the Auditor on the books and accounts of the charity.
The income and property of the Club
shall be applied solely towards the promotion of the purposes set forth
in this constitution and no portion thereof shall be paid or transferred
directly or indirectly by way of dividend, bonus or otherwise.
The Club’s Property, other than the
charity’s Account, shall be vested in not less than two and no more than
four trustee’s one of whom shall be the Treasurer (the trustee’s), who
shall deal with the charity’s Property as directed by decisions of the
management Committee, and entry in the Minutes shall be conclusive
evidence of such a decisions.
The trustee’s shall be appointed by the
Club in a General Meeting and shall hold office until death or
resignation unless removed by a resolution passed at a General Meeting.
On the removal or resignation of a
trustee, the trustees shall execute a Conveyance in such form as is
published by The Football Association. On the death of a trustee, any
Property vested in them shall vest automatically to the surviving
trustee’s. If there is only one surviving trustee, a Special General
Meeting shall be convened as soon as possible to appoint trustees.
The trustee’s shall be entitled to
expenses and other liabilities reasonably incurred by them in carrying
out their duties.
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AUDIT
The Management Committee shall appoint
a qualified and independent Auditor by the third week of April before
the A.G.M., which should be held on the last Wednesday of June each
year.
Once at least in every financial year
the books and accounts of the charity shall have an independent
examination or other such steps that the charities commission shall
determine and report thereon in writing to the Management Committee
before the A.G.M. in June.
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ALTERATION OF THE CONSTITUTION
Subject to the following provisions of
this clause the Constitution may be altered by a resolution passed by
not less than two thirds of the members present and voting at a general
meeting. The notice of the general meeting must include notice of the
resolution, setting out the terms of the alteration proposed.
No amendment may be made to clause
...(1)...(the name of charity clause), clause ...(3)... (The
aims/objectives clause), clause ...(15)... (Management Committee members
not to be personally interested clause), clause ...(24)… (The winding up
/ dissolution clause) or this clause without the prior consent in
writing of the Commissioners.
No amendment may be made which would
have the effect of making the Charity cease to be a charity at law.
The Management Committee should
promptly send to the Commissioners a copy of any amendment made under
this clause.
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WINDING UP/DISSOLUTION
The charity may be dissolved by a
resolution at the full general meeting by at least a three quarters of
the members present and entitled to voting at a general Meeting convened
for the sole purpose of considering and passing such a resolution and of
which not less than twenty one days notice specifying the proposed
resolution shall be given to all members of the charity and by
advertisement in at least one local newspaper circulation in the London
Borough of Sutton.
On dissolution any property and assets
belonging to the charity shall be applied to such charitable purposes in
the London Borough of Sutton, as the Management Committee shall
determine. Any capital assets, which have been funded by funding bodies
and are still liquid, will revert back to them upon dissolution of the
charity. A copy of the statement of accounts, or account and statement,
for the final accounting period of the Charity must be sent to the
Commissioners.
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ARRANGEMENTS UNTIL FIRST ANNUAL
GENERAL MEETING
Until the first annual general meeting
takes place this constitution shall take effect as references in it to
the Management Committee were references to the persons whose
Signatures appear at the bottom of this
document.
This constitution was adopted on the
date mentioned above by the persons whose signatures appear at the
bottom of this document.
Signed
Printed
Club Chairperson
....................................................................................................
Club General Secretary
.....................................................................................................
Club Treasurer
.....................................................................................................
Club Development officer
......................................................................................................
Club Child protection officer
......................................................................................................
Club Management officer
......................................................................................................
Club Management officer
......................................................................................................
Club Social secretary
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